How to Start an Outdoor Music Festival
Music festivals have been one of the most popular activities for years now. If you are a part of the music industry and want to organize a killer event, you need to know the basics. It may seem that music event planning is easy, but you will have to work hard for it to be profitable. Either you want to do it all yourself or use services of one of the event management companies, here are some tips we have prepared to get you started.
1) Preparing in Advance
The first thing to mind is time. You will need a lot to get a great festival at the end. All the best bands have to be booked months before. The same goes for the venue. It usually takes more than one location to find the best place.
2) Planning a music festival checklist
When it comes to occasions requiring a lot of time to organize, you should prepare a checklist of things to do. That way you can track down the tasks to do and control the entire process more effectively.
3) Finding Venue
As we have already mentioned, selecting the right location is the first step. Determine how many guests you want to fit and start looking for options. Remember, that besides a stage and territory for the guests, a venue should have trailer parking, bathroom arrangements and a backstage area.
4) Calculating Budget
The next step on our festival planning checklist is calculating the budget. Although things can go not as planned and additional expenses are normal, you should stay on track. Pay special attention to artists’ fee. Famous performers have a high price tag that will up the costs.
5) Delivering the Equipment
For a festival of any scale, there are tons of necessary equipment. You will be to produce a stage, lighting and sound for a live performance. We would also recommend communicating with the artists as they may need special devices for their show.
6) Preparing Food and Drinks
To make your guests comfortable, you have to provide food and beverages. The easiest way is to use the services of a catering company that will do it for you. However, make sure that there will be enough for each guest.
7) Getting Security
For any public event, especially an outdoor one, security is a must. No one is immune to unforeseen circumstances, and you should always be prepared. Hiring security is a way of keeping the guests safe.
8) Organizing an Ad Campaign
To sell as many tickets as possible, you need a good marketing strategy to raise awareness about the future festival. Use social media and digital advertising to increase sales.
9) Hiring Staff
An event of such scale requires manpower to manage all the aspects on site. That is why you need to hire staff or find volunteers.
10) Сontacting Event Planning Companies
You have probably realized by now that organizing a music festival is not an easy job. You will for sure need help. Using services of event agencies can be very convenient if there is no time to do everything yourself.
To conclude, organizing an outdoor music festival requires focus and the ability to control many processes simultaneously. Use these 10 tips to get started and get the best experience.
