When a person receives a new job offer it is natural to get carried away in excitement. But during such a situation, it is very essential to read the offer letter very carefully and understand all the terms and condition of the employer, for example, your compensation, vacation times, benefits, etc. Once you are clear about each of the term that is mentioned in the offer letter you can accept the offer by sending a formal letter or e-mail to your new employer about your acceptance of the job offer in writing.
It is very important to reply to your job offer in writing, as until you send the new employer your job acceptance letter, your job is not confirmed by the organization. Moreover, the job acceptance letter will also demonstrate your professionalism. Through the job acceptance letter, you get an opportunity to show your gratitude to your employer for offering you the position. Apart from that, it also shows your enthusiasm for taking the new role.
Essential elements to write the best job acceptance letter
You will get some best letter template on the Internet but that may be suitable for your situation. So apart from checking those templates, you must have skills to write a job acceptance letter. That is why we have come up with the following three most essential elements you must consider while writing a job acceptance letter as given below:
- Gratitude: In your acceptance letter or e-mail it is very essential to show the gratitude to the employer for offering you the position in the organization. Hence, it is very important to start your acceptance letter or e-mail by thanking your employer for the opportunity that the employer has offered to you. In your job acceptance letter, you must write that you are happy to get the offer from the employer and are looking forward to working with them.
- Confirmation: Since you are writing a confirmation letter to confirm that you are accepting the offer that is being offered to you by the employer it is very important to write an acceptance line right at the start of the confirmation letter. You should write clearly that the offered position, the mentioned salary, date of joining and the offered department is acceptable to you.
- Closing: In every letter, there should a good closing and so is the case with the acceptance letter as well. When you give a good closing it states your enthusiasm that you have for joining the job being offered to you by the employer. If the company ask you some questions at the time of giving you the offer then it is necessary to make a closing paragraph and include the answer of all those information that the employer has asked you while offering you the position.
These three elements are very essential that must be included in the job acceptance letter. Apart from that, you should always keep your acceptance letter short and simple. It is generally observed that the hiring manager remains busy with their job and so they generally do not have time to read a long acceptance letter. So, rather than writing a long acceptance letter you should convey the message of your job acceptance in a clear and concise manner.
Once you have included all the necessary elements in your acceptance letter you should go through it very carefully to ensure that you have not committed any silly mistakes such as grammatical mistakes, punctuation errors, spelling mistakes, etc. After everything is done make sure that you are sending the acceptance letter to the person from whom you have received the job offer.         Â
